How [Clinic name] finishes every note before the next patient
A conversation with
[Name]
[Role]
Challenge
[Clinic name] clinicians see [00] patients a day and finish their notes at night. Plans, letters and billing all wait on those notes, and the weekly backlog keeps growing.
Solution
Use Sovica to draft each note from the session, with the plan, letters and billing ready to approve, so the clinician finishes before the next patient.
Results
[00%] of notes finished before the next patient.
[0] hours of admin down to [00] minutes.
[00%] of notes signed the same day.
[Clinic name] is a mental health practice with [00] therapists in [City]. The evenings had filled up with paperwork. With Sovica, the note is written by the time the session ends, and the clinician stays in charge of what gets signed.
Notes were eating the evenings
Every therapist knows the trade: more patients in the day means more notes at night.
[Clinic name] clinicians were spending [0] hours a day on documentation, most of it after the last session.
They needed notes finished before the next patient, in each clinician’s own format, and nothing signed unread. Sovica gave them that.
“[Customer quote: the first evening without a backlog.]”
With Sovica, [Clinic name] now has every session documented on one record, with the plan and the next visit attached. The first step was [0] clinicians, each reading every draft before signing.
Finished before the next patient
At [Clinic name], Sovica listens with the patient’s consent and drafts the note as the session ends. The clinician reads it, changes what they want and signs.
“[Customer quote: how close the first draft is to their own writing.]”
The signed note starts the next jobs, letters, billing and the next visit, so nobody retypes the same facts.
“[Customer quote: what they do with the time they got back.]”
The impact on [Clinic name] is tangible:
[00] minutes per note down to [0]
[00%] of notes signed the same day
[00%] clinician adoption in [00] days
Keeping every session on one record
For [Clinic name], continuity between sessions is critical. With Sovica, every clinician opens a patient and sees the whole course of care.
“[Customer quote: preparing for a session in a minute.]”
Now, before each session, the clinician instantly sees:
The last session’s note
The current plan
Outstanding forms
“[Customer quote: walking into the room already prepared.]”
More time with patients
With the backlog gone, [Clinic name] is ready to see [00] more patients a week without longer days.
“[Customer quote: what the change means for the clinicians.]”
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